Corporate Governance
The Hansa Biopharma corporate governance model is set forth in the diagram below. It illustrates the central corporate bodies during 2021. Details on the significant external and internal regulations and policies that affect corporate governance, is specified in our Annual Report 2020.
Our Governance Structure
Governance Committees
Audit Committee
After the 2021 AGM, the Audit Committee consisted of Eva Nilsagård (CHAIRMAN), Mats Blom, and Andreas Eggert. The committee is obligated to keep minutes of its meetings and make the minutes available to the Board. The Audit Committee shall perform the duties incumbent upon audit committees as required by law and the Swedish Code of Corporate Governance.
The primary duties of the audit committee are to:
- monitor the Company’s financial reporting;
- with respect to the financial reporting, monitor the effectiveness of the Company’s internal controls, internal audit and risk management;
- inform itself of the audit of the annual reports and group accounts;
- review and monitor the auditor’s impartiality and independence, and, in this context, particularly monitor whether the auditor is providing the Company with services other than auditing services;
- take decisions regarding guidelines for services other than the auditing services which the external auditor can provide.
Nomination Committee
Hansa Biopharma’s nomination committee comprises Natalie Berner (representing Redmile Group), Thomas Olausson, Jannis Kitsakis (representing AP4). The nomination committee prepares a proposal regarding the number of directors and persons to be elected as directors, including the chairman, and a proposal for remuneration to the chairman and the other board members, as well as a proposal for remuneration for the board members’ committee work. The nominatio n committee also proposes election of auditors including remuneration to the auditor.
The Nomination Committee shall consist of representatives for the three largest, in terms of votes, registered shareholders per August 31, 2021. The names of the members of the Nomination Committee will be made public no later than six months prior to the Annual General Meeting of 2022.
Scientific Committee
After the 2021 AGM, the Scientific Committee consists of Anders Gersel Pedersen (CHAIRMAN), Andreas Eggert, Ulf Wiinberg, and Hilary Malone. The committee is obligated to keep minutes of its meetings and make the minutes available to the Board.
The primary duties of the scientific committee are to:
- assist the Board with recommendations regarding the Company’s research and development strategies and possibilities;
- perform such other duties as are considered necessary and appropriate in conjunction with the work set forth above; and perform such other duties as instructed by the Board from time to time.
Remuneration Committee
After the 2021 AGM, the remuneration committee has consisted of Andreas Eggert (CHAIRMAN), Ulf Wiinberg and Anders Gersel Pedersen. The remuneration committee is charged with performing the duties set forth in the Swedish Corporate Governance Code. The committee is obligated to keep minutes of its meetings and make the minutes available to the Board.
The primary duties of the remuneration committee are to:
- prepare decisions for the Board regarding remuneration principles, remuneration and other employment terms and conditions for senior management, among other things by proposing to the Board, if applicable, the guidelines for remuneration to senior management, to be adopted at the AGM of the shareholders;
- monitor and evaluate any programs pending or adopted during the year for variable compensation for senior management;
- monitor and evaluate the application of the guidelines for remuneration adopted by the AGM, as well as applicable remuneration structures and levels for the Company.
Meetings
General Meeting
2021
Annual General Meeting 2021 in Hansa Biopharma AB (publ)
Hansa Biopharma AB (publ), Reg. No. 556734-5359, with registered office in Lund, Sweden, will hold its Annual General Meeting on Wednesday May 12, 2021.
Information about the Annual General Meeting and the forms for its implementation will be provided in the notice convening the Annual General Meeting. Shareholders wishing to submit proposals ahead of the Annual General Meeting may do so at least seven weeks before the Annual General Meeting, via e-mail to ir@hansabiopharma.com or by letter to Hansa Biopharma, Box 785, SE-220 07 Lund, Sweden.
Notice to the Annual General Meeting 2021
Notification of attendance and form for advance voting
The Board of Directors’ statement under Chapter 19, Section 22 of the Swedish Companies Act
The Board of Directors’ proposal regarding guidelines for executive remuneration
2020
Notice to Annual General Meeting in Hansa Biopharma AB (publ)
Hansa Biopharma AB (publ), Reg. No. 556734-5359, with registered office in Lund, summons to Annual General Meeting on Tuesday June 23, 2020 at 15:00 CEST at the Elite Hotel Ideon, Scheelevägen 27, SE-223 63 Lund, Sweden. Registration will begin at 14:00 CEST and will end when the meeting starts.
Right to attend the Annual General Meeting
To have the right to participate in the Annual General Meeting, the shareholder must be included in the shareholders’ register kept by Euroclear Sweden AB as of June 16, 2020 and notify the company of his or her participation at the Annual General Meeting no later than June 16, 2020. Notice to participate shall be given in writing to Advokatfirman Vinge KB, Att: Stephanie Stiernstedt, Box 1703, 111 87 Stockholm or by e-mail to hansabiopharma@vinge.se. The notification shall state the shareholder’s name, personal identity number or registration number, telephone number and, where applicable, the number of advisors (maximum two).
A shareholder, whose shares have been registered in the name of a bank or other trust department or with a private securities broker, must temporarily re-register his or her shares in his or her own name with Euroclear Sweden AB to be entitled to participate in the Annual General Meeting. Such re-registration must be completed no later than June 16, 2020 and should be requested with the nominee well in advance.
The Board of Directors' proposal for new articles of association
The Board of Directors’ statement under Chapter 19, Section 22 of the Swedish Companies Act
Notification of attendance and form for advance voting
2019
Notice to Annual General Meeting in Hansa Biopharma AB (publ)
Hansa Biopharma AB (publ), Reg. No. 556734-5359, with registered office in Lund, summons to Annual General Meeting on Wednesday 22 Maj 2019 at 17.00 CEST at the auditorium next to the Company’s premises, Scheelevägen 22, Lund, Sweden. Registration will begin at 16.30 CEST and will end when the meeting starts.
Right to attend the Annual General Meeting
To have the right to participate in the Annual General Meeting, the shareholder must be included in the shareholders’ register kept by Euroclear Sweden AB as of 16 May 2019 and notify the company of his or her participation at the Annual General Meeting no later than 16 May 2019. Notice to participate shall be given in writing to Hansa Biopharma AB (publ), Box 785, 220 07 Lund or by e-mail to agm@hansabiopharma.com. The notification shall state the shareholder’s name, personal identity number or registration number, daytime telephone number and, where applicable, the number of advisors (maximum two).
A shareholder, whose shares have been registered in the name of a bank or other trust department or with a private securities broker, must temporarily re-register his or her shares in his or her own name with Euroclear Sweden AB to be entitled to participate in the Annual General Meeting. Such re-registration must have been completed no later than 16 May 2019 and should be requested with the nominee well in advance.
Read the full notice to Annual General Meeting
Shareholders proxy form AGM 2019
Hansa Biopharma AB (publ) Annual Report 2018
The board of directors’ statement under Chapter 19, Section 22 of the Swedish Companies Act
Terms and Conditions for the Option Programme 2019 in Hansa Biopharma AB (publ) in Series 1
Terms and Conditions for the Option Programme 2019 in Hansa Biopharma AB (publ) in Series 2
Bulletin from the Annual General Meeting in Hansa Biopharma AB (publ) 2019
2018
Notice of Annual General Meeting of Hansa Medical AB (publ)
Hansa Medical AB (publ) summons to Annual General Meeting on May 29, 2018 at 17.00 CEST at the auditorium next to the Company’s premises, Scheelevägen 22, Lund, Sweden.
The shareholders of Hansa Medical AB (publ) are hereby summoned to the Annual General Meeting on May 29, 2018, at 17.00 CEST at the auditorium next to the Company’s premises, Scheelevägen 22, Lund, Sweden. Registration will begin at 16.30 CEST and will end when the meeting starts.
Right to attend the Annual General Meeting
To have the right to participate in the Annual General Meeting, the shareholder must be included in the shareholders’ register kept by Euroclear Sweden AB as of May 23, 2018, and notify the company of his or her participation at the Annual General Meeting no later than May 23, 2018. Notice to participate shall be given in writing to Hansa Medical AB, Hansa Medical AB (publ), Box 785, 220 07 Lund or by e-mail to hansamedical@vinge.se. The notification shall state the shareholder’s name, personal identity number or registration number, daytime telephone number and, where applicable, the number of advisors (maximum two).
A shareholder, whose shares have been registered in the name of a bank or other trust department or with a private securities broker, must temporarily re-register his or her shares in his or her own name with Euroclear Sweden AB to be entitled to participate in the Annual General Meeting. Such re- registration must have been completed no later than May 23, 2018 and should be requested with the nominee well in advance.
Read the full notice to Annual General Meeting
Hansa Medicals Annual report 2017
Remuneration committees evaluation of compensation to Senior Management
Shareholders proxy form AGM 2018
The board of directors’ statement under Chapter 19
The nomination committees explanatory statement to the Annual General Meeting 2018
The Board of Directors’ proposal to adopt a long term incentive programme
2017
The shareholders of Hansa Medical AB (publ) are hereby summoned to attend the Annual General Meeting (“AGM”) on May 23rd, 2017, at 17.00 CET at the auditorium next to the Company’s premises, Scheelevägen 22, Lund, Sweden. Registration starts at 16.30 CET and will stop when the meeting starts.
Right to attend the Annual General Meeting
Right to participate Those who have been recorded as shareholders in the share register kept by Euroclear Sweden AB as per May 17th, 2017, and who, no later than May 17th, 2017 at 12.00 CET, give notice to the company of their intent to participate at the AGM have a right to participate in the AGM. Notice to participate shall be given in writing to Hansa Medical AB, c/o Fredersen Advokatbyrå AB, Turning Torso, 211 15 Malmö, by e-mail to hansamedical@fredersen.se or by fax to +46-40-232003. The notice shall contain the shareholder’s name, personal identity number or registration number and daytime telephone number and, where applicable, the number of advisors (maximum two). After giving notice of participation the shareholder will receive a confirmation. If no confirmation is received, notice has not been duly given.
A shareholder whose shares are registered under the name of a nominee must temporarily register his shares in his own name with Euroclear Sweden AB to be entitled to participate in the AGM. Such registration must be in effect no later than May 17th, 2017 and should be requested with the nominee well in advance.
Notice of annual general meeting in Hansa Medical AB.pdf
The nomination committees explanatory statement to the Annual General Meeting 2017.pdf
Proposed guidelines for Remuneration to Senior Managment.pdf
Remuneration committees evaluation of compensation to Senior Management.pdf
2016-2008
2016
The shareholders of Hansa Medical AB (publ) are summoned to attend the Annual General Meeting (“AGM”) on May 11th, 2016, at 17.00 CET at the auditorium next to the Company’s premises, Scheelevägen 22, Lund, Sweden. Registration starts at 16.30 CET and will be possible until the meeting starts. Refreshments will be served after the meeting.
Right to attend the Annual General Meeting
Those who have been recorded as shareholders in the share register kept by Euroclear Sweden AB as per May 4th, 2016, and who, no later than May 4th, 2016 at 12.00 CET, give notice to the company of their intent to participate at the AGM have a right to participate in the AGM. Notice to participate shall be given in writing to Hansa Medical AB, c/o Fredersen Advokatbyrå AB, Turning Torso, 211 15 Malmö, by e-mail to hansamedical@fredersen.se or by fax to +46-40-232003. The notice shall contain the shareholder’s name, personal identity number or registration number and daytime telephone number and, where applicable, the number of advisors (maximum two). After giving notice of participation the shareholder will receive a confirmation. If no confirmation is received, notice has not been duly given.
A shareholder whose shares are registered under the name of a nominee must temporarily register his/her shares in his/her own name with Euroclear Sweden AB to be entitled to participate in the AGM. Such registration must be in effect no later than May 4th, 2016 and should be requested with the nominee well in advance.
Notice of Annual General Meeting of Hansa Medical AB (publ)
Hansa Medical Annual Report 2015
Remuneration committees evaluation of compensation to senior management
2015
Protokoll fört vid årsstämma 2015
Protokoll fört vid årsstämma i Hansa Medical AB (publ) den 2 juni 2015
Handlingar inför årsstämma 2015
Information i enlighet med Aktiebolagslagen
Villkor för teckning av optioner
Styrelsens förslag för beslut om teckningsoptioner
Kallelse till årsstämma 2015 för Hansa Medical AB (publ)
2014
Protokoll fört vid årsstämma 2014
Protokoll fört vid årsstämma i Hansa Medical AB (publ) den 3 juni 2014
Protokoll fört vid årsstämma i Hansa Medical AB (publ) den 3 juni 2014
Kallelse till årsstämma 2014 för Hansa Medical AB (publ)
2013
Protokoll fört vid årsstämma 2013
Protokoll fört vid Årsstämma i Hansa Medical AB (publ) den 6 maj 2013
Handlingar inför årsstämma 2013
Kallelse till Årsstämma 2013 för Hansa Medical AB (publ)
2012
Protokoll fört vid årsstämma 2012
Protokoll fört vid årsstämma i Hansa Medical AB (publ) 556734-5359, den 14:e maj 2012 i Lund
Bilaga 2 till Protokoll från årsstämma 2012
Handlingar inför årsstämma 2012
Förslag till minskning av aktiekapital
2011
Protokoll fört vid årsstämma 2011
Protokoll fört vid årsstämma i Hansa Medical AB (publ) 556734-5359, den 12:e maj 2011 i Lund
Handlingar inför årsstämma 2011
Kallelse till årsstämma i Hansa Medical AB (publ) 2011
2010
Protokoll fört vid årsstämma 2010
Protokoll fört vid årsstämma i Hansa Medical AB (publ) 556734-5359, den 29 april 2010 i Lund
Handlingar inför årsstämma 2010
Kallelse till årsstämma i Hansa Medical AB (publ) - 2010
Styrelsens förslag till beslut om ändring av bolagsordningen - 2010
2009
Protokoll fört vid årsstämma 2009
Protokoll fört vid årsstämma i Hansa Medical AB (publ) 556734-5359, den 29 april 2009 i Malmö
Handlingar inför årsstämma 2009
Kallelse till årsstämma i Hansa Medical AB (publ) - 2009
Styrelsens förslag till ny bolagsordning - 2009
Styrelsens förslag till beslut om bemyndigande för styrelsen att besluta om nyemission - 2009
2008
Extraordinary General Meeting
2018
The shareholders of Hansa Medical AB (publ) are summoned to attend the Extraordinary General Meeting on 29 October 2018, at 10.00 CET at Hansa Medical’s offices on Scheelevägen 22, Lund, Sweden.
Notice of Extraordinary General Meeting of Hansa Medical AB (publ)
The shareholders of Hansa Medical AB (publ) are summoned to attend the Extraordinary General Meeting on 11 December 2018, at 10.00 CET at Elite Hotel Ideon, Scheelevägen 72, Lund, Sweden.
Notice of Extraordinary General Meeting of Hansa Medical AB (publ)
2017
The shareholders of Hansa Medical AB (publ) are summoned to attend the Extraordinary General Meeting on 22 December 2017, at 14:00 am CET at Hansa Medical’s offices on Scheelevägen 22, Lund, Sweden according to the following Notice with attachments:
Notice of Extraordinary General Meeting of Hansa Medical AB (publ)
The board of directors’ report in accordance with Chapter 13, Section 6 of the Swedish Companies Act
2016
The shareholders of Hansa Medical AB (publ) are summoned to attend the Extraordinary General Meeting on 22 December 2017, at 14:00 am CET at Hansa Medical’s offices on Scheelevägen 22, Lund, Sweden according to the following Notice with attachements
Notice of Extraordinary General Meeting of Hansa Medical AB (publ)
Proposed Articles of Association
The board of directors’ statement under Chapter 19, Section 22 of the Swedish Companies Act
Remuneration Policy
Remuneration to Board of Directors
Fees are payable to the Chairman of the Board of Directors and other directors pursuant to a resolution adapted by the annual general meeting.
Directors’ fees were set at the 2020 AGM for a period up to and including the next AGM. The fees for the Board’s work in 2020 were set as follows.
- SEK 900,000 to the Chairman of the Board of Directors
- SEK 300,000 to each of the other directors
- SEK 75,000 is paid to the Chairman and SEK 40,000 is paid to each other board member in the Audit Committee
- SEK 40,000 is paid to the Chairman and SEK 25,000 is paid to each other board member in the Remuneration Rommittee
- SEK 25,000 is paid to each board member in the Scientific Committee.
No remuneration other than the abovementioned fees have been paid to the Board except for travel cost reimbursements. The board members are not entitled to any share-based compensation.
Remuneration to CEO
In 2020, the CEO received a total of SEK 8,854,000 in salaries, bonuses and other benefits.
If notice of termination of employment is made by the Company, the notice period may not exceed six months. Fixed cash salary during the period of notice and any severance pay may together not exceed an amount equivalent to the fixed cash salary for 18 months for the CEO, i.e. 6 plus 12 months.
The CEO is responsible for his pension provision, thus the Company has no direct pension cost for the CEO.
Auditors & Their Compensation
KPMG, and Wilkins Kennedy Audit Service are providing audit services on behalf of Hansa Biopharma. The fee for auditing services were SEK 695,000 in 2020. Audit services refer to the legally required examination of the annual report and the book-keeping.
Board of Directors Policy
The overall task of the board is to manage the affairs of the Company in the best possible manner on behalf of the shareholders. The board must continuously evaluate the Group’s operations, development and financial situation, as well as the operative management.
The board of directors decides upon, among other things: issues concerning the Group’s strategic focus and organization; business plans; financial plans and budget; significant agreements; major investments and commitments; and finance, disclosure, and risk management policies.
The board must also ensure that the Company prepares insider trading policies. The board works according to rules of procedure which are adopted annually and govern the frequency and agenda of board meetings, distribution of materials for meetings, and matters to be presented to the board for information or for a decision. Additionally, the rules of procedure govern how the board work is allocated among the board and its committees. The board has also adopted CEO instructions which govern the allocation of work among the board, the Chairman, and the CEO, and which defines the CEO’s authority.
Pursuant to the Code, the board of directors is to evaluate its work annually, using a systematic and structured process, with the aim of developing the board’s working methods and efficiency.
Evaluation of Board of Directors Work
Pursuant to the Code, the Board is to evaluate its work annually, using a systematic and structured process, with the aim of developing the Board’s working methods and efficiency.
The evaluation has been carried out by the Chairman of the Board by an independent evaluation company, in the end of 2020, interviewing the directors with questions about the work of the Board. The result of the responses has been verbally declared to the directors and the members of the nomination committee.